Transaction Manager

Job Description

The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City’s real estate needs. RES is responsible for the space planning and management of 37 million square feet, Citywide acquisitions (lease or purchase), sales and other dispositions of City-owned real estate, architectural design and project management, zoning and land use analyses, disposition of 15,000 City-owned lots, property valuation, and financial analysis of real estate transactions.

The RES Leasing unit is responsible for finding space for City agency operations and negotiating leases on behalf of the City as a tenant in buildings that are privately-owned. Under certain circumstances, Leasing is assisted by firms known as Tenant Representatives that are engaged to represent the City to locate appropriate space in various markets. Leasing's mandate is to negotiate cost effective leases and license agreements on a timely basis that also satisfy the client agency's requirements and conform to the City's policies and procedures. The position of the Lease Negotiator requires both the negotiation of cost effective leases and license agreements, as well as overseeing the Tenant Representatives as they also seek to fulfill these tasks and needs.

Responsibilities:

Identify site(s) deemed suitable to satisfy the program requirements for the client agency's location and program requirements, and prepare market analysis reports, either individually or using Tenant Representatives.

• Negotiate cost effective commercial leases and licenses on behalf of the City, as Tenant, and in its best interest either individually or using Tenant Representatives.

• Prepare and maintain project schedules either individually or using Tenant Representatives.

• Initiate and maintain project status reports in DCAS Real Estate Services data systems, for assigned projects.

• Effectively communicate with client agencies on a timely basis to keep the client fully informed on project status, next steps, potential or existing problem issues, budgets and risk mitigation.

• Effectively manage the development and timely completion of required legal documents such as leases, licenses, renewals, notices, etc. using in-house counsel.

• Effectively communicate with supervisor and other Real Estate Services staff to ensure projects are completed on time, within budget and meeting the program needs of the client agencies.

• Effectively partner with Real Estate Services’ Design and Project Management (D&PM) unit to ensure that everything required to successfully negotiate a term sheet with the Landlord is completed on time and a lease is fully executed to satisfy the client agency requirements.

• Maintain effective project management and efficient control of the entire leasing process for client agencies

• Other duties as assigned by supervisor in support of the mission of DCAS Real Estate Services Line of Service. 

Minimum Qual Requirements 

1. A baccalaureate degree from an accredited college or university and five years of full-time paid experience acquired within the last fifteen years, of supervisory or administrative experience including handling of business promotion or urban economic problems, at least 2 years of which must have been in a managerial or executive capacity with primary focus on business promotion or urban economic planning; or

2. A satisfactory equivalent combination of education and experience. However all candidates must have 2 years of managerial or executive experience as described in "1" above.

Appropriate graduate study in an accredited college or university may be substituted for the general experience on a year-for-year basis. All candidates must have a four-year high school diploma or its equivalent approved by a State's Department of Education or a recognized accrediting organization. 

Preferred Skills 

• Familiarity with City of New York processes, rules, and regulations

• Understanding of corporate processes, policies, procedures, and governance

• Demonstrated knowledge of the New York City real estate market and commercial leasing trends

• Exceptional analytical and project management skills

• Detailed-oriented and flexible to re-prioritize projects & deliverable frequently

• Strong oral and written communication skills

• Familiarity with design & construction process

• Excellent negotiation, presentation and organizational skills

• Good interpersonal and customer relationship management skills 

Residency Requirement 

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.