Development Coordinator

Job Description

Headquartered in Vancouver, Canada, QuadReal Property Group is a global real estate investment, operating and development company.

The company’s $24.5 billion portfolio spans 23 Global Cities across 17 countries. Owned by British Columbia Investment Management Corporation (BCI), formerly bcIMC, one of Canada’s largest institutional investors, QuadReal was established to manage its real estate investment portfolio.

QuadReal aims to deliver prudent growth and strong investment returns, and to create and sustain environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

Job Description

Based in Vancouver, BC, the Development Coordinator will report to the Senior Vice President, Development, BC and will work with various members of QuadReal’s BC development team. The Development Coordinator will be responsible for supporting day to day development tasks as well as driving the development process. The Development Coordinator will require strong attention to detail and the ability to organize, prioritize and manage time in a fast-paced environment working towards bringing tasks to completion.

More specific duties will include:

• Provide support as required to the Development team to assist with various projects and assignments: prepare correspondence, memos, spreadsheets, power-point presentations and reports frequently of a confidential, strategic, and/or specialized nature.
• Coordinate meetings, prepare agendas, record meeting minutes and distribute to the project team.
• Maintain project files including filing and recording drawings submissions, change requests, etc.
• Track the status of letters of credit and other deposits; coordinate municipal inspections to facilitate the recovery of these funds.
• Assist the Development lead with project tendering and Requests for Proposals.
• Prepare monthly project status reports and ensure they are updated in a timely manner.
• Liaise with consultants, key internal stakeholders (residential or retail teams), and external legal counsel.
• Communicate with the consultant and contractor during the construction process to acquire necessary details to improve project information flow.
• Work effectively with municipal staff to help the Development lead manage the approval process and secure building permits.
  Take initiative to follow-up on outstanding deliverables to ensure consultant requests and other tasks are managed within established timelines
• Liaise with accounting and consultants on invoices, tracking and processing requests;
• Review consultant proposals and prepare/amend consultant agreements with oversight from the Development lead.
• Review consultant invoices for accuracy and completeness. Manage and actively track the internal invoice approval process and then distribute to the development accountant. Follow-up on cheque requisitions.
• Adhere to QuadReal processes and policies and contribute to continual improvements of same.
  
  

Experience:

• 2-3+ years of related project coordination experience within a development or construction company environment.
• University of college degree in business/urban land economics/architecture/engineering.
• General understanding of the construction and entitlements process.
• General understanding of contract language and insurance requirements to facilitate coordination with consultants and contractors.
• Ability to effectively partner and liaise with all levels of the business and develop / sustain cooperative working relationships with internal staff, and external contacts. Adapt to different communication styles.
• Ability to communicate effectively, both oral and written; ability to exercise confidentiality.
• A strong work ethic, ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to innovative ideas and constant changes.
• Analytical and detail-oriented.
• Keen focus on producing accurate and high caliber work.
• Strong proficiency working in Microsoft Word, Excel, PowerPoint and SharePoint programs.