Property Manager

Job Description

HUTTON Culture

HUTTON has a deeply rooted spirit of entrepreneurship at all levels and departments. Refreshingly, you will find that every team member asks: What more can I do? We are doers and problem solvers for our Company and our customers, so we want someone to be able to dig in and help where you can and to let us know if we can help you too. When joining our team, you would be part of a group of successful and driven people that strive to be dedicated, generous, kind and better than we were the day before. If you are a self-motivated person, who loves to learn and thrives in a fast pace environment, this is the place for you. Sometimes it’s a bit crazy around here, but we guarantee the days will go fast, you’ll learn a lot and have fun along the way.

If you feel that you will blend in well with our culture- please apply!

Position: Property Manager

We are looking for a service minded team player with a strong work ethic.  The ideal candidate will have a roll up the sleeves, can do attitude, will be detail-oriented problem solver with a passion for understanding tenant relationships, property maintenance, real estate, insurance and cam expenses. They will understand the reconciliation of expenses, how to interpret lease clauses and work through negotiations with tenants or 3rd party company partners. They will perform a variety of integral functions related to the property management department and be adept at working through problems using analytical tools, industry best practices, and by creating internal and external relationships to assist in generating the best possible results.

The Property Manager will assist in facilitating the property management for a portfolio of primarily single tenant, retail-oriented properties, although their role could include involvement with big box and/or grocery anchored centers, multi-tenant strip centers and other property types. The Property Manager will work closely with the accounting, finance, real estate, development and construction teams.  At the end of the day, as long as you “Get It Done,” you will do great in our fast paced and passionate environment.

Requirements:

• Minimum of 5 years of progressive real estate property management experience
• Operates with a mindset of delivering consistent and exceptional customer service to all internal and external clients and partners
• Strong technology skills, including proficiency in Microsoft Office Suite

• Demonstrated ability to build and maintain positive working relationships internally and externally
• Demonstrated ability to effectively communicate, interact and influence at all levels of an organization 
• Strong understanding of business, financial and operational management
• Strong attention to detail; self-starter with the ability to work independently and within a team
• Highly motivated, innovative team player

Essential Functions:

• Respond to tenant requests/problems in a timely and courteous manner, and generate work orders directed to vendors; follow up with the tenants to ensure satisfactory resolution of issues
• Set up leases in the property management system and administer all physical lease files
• Oversee and actively participate in the management of the Hutton home office
• Administer property and general liability insurance program, including adding and removing assets from the program, facilitating insurance certificate requests and ensuring appropriate insurance coverage
• Facilitate deliver of new tenant letters and introductory information
• Maintain the property tax tracking worksheet and files
• Consistently provide summary-level data outlining operational performance, including summary-level review of accounts receivables, tenant issues, and capital projects
• Conduct inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property as deemed necessary by the lease and type of project
• Review and reconcile Common Area Maintenance (CAM) recovery charges and ensure they are submitted for payment in a timely and accurate manner
• Contract for and assist in supervising all vendors and personnel working at the property to maintain a high standard of performance and communication in accordance with the terms of contracts and the expectations of all stakeholders
• Ensure timely collection of rents from tenants due under lease agreements, follow up on delinquent payments and recommend and coordinate legal action as necessary
• Review and approve invoices for operating expenses and maintenance work orders
• Assist in developing scopes of work for capital projects such as roof or parking lot replacements, bid all work to ensure a competitive process, and coordinate the execution of the respective project
• Review monthly property-level financial results and prepare variance analyses comparing actual income and expenses to budgeted performance
• Provide information to insurance carriers for building and rental values and report any liability claims against the properties or owners
• Assist in administering tenant move ins and move outs, including reviewing leases, preparing lease abstracts and conducting final inspections.
• Responsible for maintaining key system and building/property security
• Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy, including preparing and maintaining the appropriate tenant lease files, records, correspondence and file notes
• Work with the Director of Property Management to effectively manage and enforce the requirements of lease agreements, restrictive covenants and other documents governing the properties

Educational Requirements:

Bachelor’s degree in Business, Engineering or another related discipline preferred

Our Service Philosophy

We create relationships that instill trust and exceed expectations through customer service, quality, and experience.

We commit to the following standards

Responsiveness

Communication

Accuracy

Flexibility

Courtesy

Hutton does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Hutton and Hutton will not be obligated to pay a placement fee.