Occupancy Planner

Job Description

The Occupancy Planner will provide tactical and strategic Space & Occupancy Planning expertise to manage the supply, capacity and demand of assigned Client’s New York City portfolio of space. Provides professional project management experience to designated projects and assignments at a client site, campus, and facilities. Interacts with client representatives onsite, receives direction and coordinates with the property or facility management team. Monitors and coordinates the execution of the various services and processes relating to client contracted agreements for project management and tenant improvements. Works in collaboration with the assigned account manager, building or facility management team, clients, owners and others.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Work closely with the Client/Client Liaison to manage the site moves. Facilitate weekly moves including both internal and site to site moves.
• Coordinate and schedule project moves with assigned Project Managers.
• Develop and maintain excellent working relationship with key business partners, vendor partners and Site Operations Manager.
• Develop site occupancy plan to manage supply and demand dynamics including: analysis of forecasted headcount and seat supply projections, supporting graphs, stacking plans, move scenarios, challenges and pros/cons for each recommendation.
• Implement move plan in accordance with the approved occupancy plan
• Alter/recommend changes to the plan as business drivers, mergers, acquisitions or dispositions arise.
• Facilitate neighborhood planning, move meetings or town halls in support of occupancy plans
• Support change management efforts as needed pertaining to changing work space designs and work style approaches
• Support communication plan as it pertains to occupancy plan
• Drive to improve Client awareness by providing trending analysis including historical perspective of new hire, terminations, moves, vacancy, actual vs forecast.
• Strive to maintain best in class space and occupancy data
• Implement processes in accordance with Client’s Worldwide Design Guidelines for space & occupancy planning. May be required to travel to the Clients corporate Headquarters. in Purchase, NY.

• Prepare and coordinate occupancy reports and drawing reviews for clients, property/facility management team, and project team (as applicable) at conceptual, schematic, design development and construction phases of project
• Support the marketing of services to clients as requested
• Adhere to corporate, building, and client policies and procedures
• Cooperate with other building/facility personnel to achieve goals and objectives as to quality, service, cost and profit
• Report to immediate supervisor major problems and findings and results achieved with recommendations
• Advise and obtain the necessary approvals from the appropriate members of management of potential organizational changes, actions that might require additional commitments, and the need for expenditures in excess of approved budget
• Adhere to government laws and regulations and established rulings of government authorities, including building codes, safety regulations, etc.
• Maintain high qualitative and quantitative standards of work performance
• Strive constantly to improve skill and work knowledge; keep up to date in the field of specialization

KEY COMPETENCIES
1. Client Focus
2. Communication Proficiency (oral and written)
3. Relationship Management
4. Leadership
5. Multi-Tasking under pressure and execute with excellence
6. Technical Proficiency
7. Consultation
8. Organization Skills
9. Time Management

10. Strong team player who is adaptable and capable of driving change

IMPORTANT EDUCATION
• Degree in Interior Design, Facilities Management or Architecture.

IMPORTANT EXPERIENCE
• 2-5 years AutoCAD experience, applying poly-lining methodologies and standards (i.e. BOMA Standard Method), managing and reporting accurate and up-to-date space and occupancy related data.

•Advanced skills in Excel
• Advanced skills in Adobe and Microsoft applications
• Advanced skills CAFM\IWMS 

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Ability to read and understand construction specifications and blueprints
• Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)

WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for up to 90% of the time; and extend hands and arms in any direction.
AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.