Sr. Occupancy Planner

Job Description

JOB SUMMARY  
The purpose of this position is to provide complex research, data mining/analysis, reporting and interpretation of space planning metrics in an effort to provide recommendations and proposed solutions for a client's occupancy needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES  
Analyzes space requirements and provides conceptual space plans and recommendations to real estate team(s) and/or stake holders; demonstrates responsiveness to service requests, innovation and creativity in delivering facility services. Prepares block or stack plan(s); charter(s) and move lists.

Produces drawings and presentations for internal stakeholder(s) and client facing steering committee meetings (Workplace Managers, Business Unit Directors, Leadership, etc.) for review and feedback; involves project management staff as appropriate for move and construction services.

Conducts analysis and review of work area(s) affected by move planning to ensure that current location(s) and office availability at destination location(s) is reflected accurately. Collaborates with other team members to gain business intelligence. Responsible for occupancy data within the system of record. May be required to manage space walks for validation and update of occupancy metrics.

Partners with other departments on move and relocation sequencing and execution. Liaise with Change Management teams as needed.

Develops scenario space planning tools/models (exit/maintain/grow). Prepares forecasts and analyzes space planning trends in general business conditions. Engages with client(s) on programming data, program/load neighborhood tool(s), develop neighborhood(s), adjacency diagram(s), stack plan(s), etc.

Partners with Architectural Vendors and Project Management to investigates code requirements and city or county permits when moving or reconfiguring office space. Makes recommendations to Management on necessary space planning code changes and/or requirements and updates.

Attends client meetings; drafts meeting minutes and obtains approvals to proceed when required. Conducts interviews and discussions with client(s) to gather, coordinate and synthesize project requirements, functional, operational and cultural issues.

Facilitates post-occupancy support and reviews to ensure deliverables were executed and client's expectations were met. Evaluates outcomes and implements procedures for improvement. Identifies opportunities for improvements by and among the clients and/or companies. Transitions project(s) to the Sustaining Management Team and team as needed.

Acts as a Subject Matter Expert (SME) for key systems/processes in subject teams and day-to-day functions. May mentor and train team as needed.

Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES  
No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project.