SWIFT REAL ESTATE PARTNERS SEEKING A PROPERTY MANAGER WITH EVENT COORDINATION EXPERIENCE

Job Description

Swift Real Estate Partners is pleased to announce that we have an exciting opportunity for a Property Manager to oversee Swift’s historical Newhall Building and its event venue, The Newhall Nest.  Located in San Francisco’s Financial District at 260 California Street, this beautiful 11-story high rise building built in 1908 consists of 50,132 square feet with 8-tenants.  The Newhall Nest nestled atop the 11^th floor, is a breathtaking gem offering spectacular views and amenities making it the perfect spot for corporate gatherings and private events. Conveniently located within walking distance to BART, MUNI and the Ferry Building, or perhaps you prefer to jump on a cable car that stops at the front door of the Newhall Building!  Here’s what’s in store for you!

 

• Do you love property management so much that your tenants describe you as “the best property manager ever”?!

 

• Do you have at least 5-years of property management experience managing office buildings and even better yet, you also have experience hosting events?

 

• When it comes to collaboration and getting others on board - are you considered the ultimate people-person given your outstanding communication skills, yes-can-do attitude and amazing enthusiasm where no job is too big or small?

 

• Are you considered the “guru” when it comes to overseeing building operations, lease administration, TI/Market-ready projects, and preparing building budgets?

 

• Would you like to work for a great company, with awesome people that offers a collaborative team environment, opportunity for growth, and values its employees?

If you answered “YES!” and would like to dive into an exciting position with a terrific company, then we are looking for you! 

Position Summary:

Using your talents in working closely with Swift’s asset managers, operations team and marketing manager, you will be recognized and rewarded for executing all aspects of property management to ensure Swift’s tenants and clients are well-served by being proactive in learning their needs, providing optimal property operations, and partnering with the Marketing Manager to roll-out first class events in The Newhall Nest.

Position Responsibilities Include:

1. Oversee and participate in TI-related meetings with project managers, architects and general contractors

2. Manage market-ready projects with project managers, architects and general contractors, including establishing building standard finishes to ensure building and budget compliance

3. Bid analysis of projects, including bid negotiations

4. Partnering with the Asset Manager and Construction/Development team, manage the capital improvement cycle including:

• Development scope
• Bid procurement
• Contractor selection
• Project approval
• Project execution

 

1. Accounting Related:

   1. Prepare annual budgets including income and expense projections

   2. Prepare monthly operating reports including variance reports and rent roll review

   3. Responsible for the general accounts of the properties including CAM reconciliations, accounts receivable, accounts payable, collection procedures and capital expenses

   4. Capital Draw:  Prepare tracking sheets and supporting back-up for submission to building partner

   5. Collect revenue and rent

   6. Approve coded invoices for processing

   7. Maintain management office documentation and files such as:

• Lease files
• Operations files
• Accounting files
• Construction files

 

     2. Tenant and Vendor Responsibilities:

1. Develop and maintain tenant relations including implementing retention programs, overseeing tenant-related requests in the work order database system, responding to and resolving tenant issues and concerns, and organizing tenant appreciation events

     3.   The Newhall Nest Event Coordination:

1. Oversee event set-up and preparation for clients
2. Ensure janitorial promptly and thoroughly cleans The Nest after every event in preparation for future events
3. Manage inventory for The Nest events
4. Partner with the Marketing Manager and Asset Manager on managing The Nest and events with goal of increasing event revenue

 

     4. Supervisory Responsibilties:

1. Manage building staff, engineers, security guards and janitorial team in daily operations to ensure building standards are maintained

    5.  Building Safety Program

1. As the Building Safety Warden, oversee the Building Safety Program including implementation of fire drills, floor warden and building personnel training

2. Review daily Security reports and promptly handle any issues requiring follow-up

    6. Oversee and manage all building relating projects for the portfolio to ensure completion of projects in a timely manner and within budget perimeters

 

The Ideal Candidate Will Possess The Following:

• The ideal candidate will have a minimum of 5-years property management experience in commercial office/industrial property management with an in-depth and hands-on understanding of property management systems and processes
• Excellent communication and leadership skills
• Prior tenant event and/or event coordination experience
• Proficient in MS Office, strong financial experience in creating and running financial reports; leasing experience and Yardi a plus
• A 4-year degree is preferred, advanced degree is a plus.
• Outstanding customer service skills; strong team player capable of providing results under tight deadlines
• Excellent organization and communication skills
• Proactive with a focus on working independently, detail and results-oriented, yes-can-do attitude  

About The Company:

Swift is a vertically-integrated real estate operating company founded in 2010, focused on West Coast value-add office and industrial properties. Swift has a proven track record of superior risk-adjusted returns to its partners. Swift owns and operates 5 million SF of office/industrial assets throughout California and the Pacific Northwest.   

About Our Benefits:

In exchange for your talents and dedication, Swift Real Estate Partners offers a comprehensive healthcare and flexible spending benefits plan that include full coverage of the employee’s healthcare premiums, and coverage at 50% of dependents premiums.  In addition, we offer competitive salaries and bonus opportunity, an excellent 401(k) plan with an annual 3% contribution of total comp, 12-holidays per year and a Community Service Day.   

If you fit the profile above and would like to work for a thriving company, we look forward to receiving your resume in a Word document along with your salary expectations.  EOE.  M/F/D/V.  No phone calls from recruiters please.