Marketing Specialist and Executive Assistant

Job Description

• Design, update, and manage property brochures, pitch decks, and marketing materials.
• Oversee and optimize online property listings across CoStar, LoopNet, Crexi, Catalyst, and other platforms.
• Execute direct and mass marketing campaigns, leveraging email marketing and digital outreach.
• Develop custom marketing content, including aerials, maps, and site plans.
• Manage property signage coordination, working with vendors for design and installation.

• Conduct market research and compile property, demographic, and competitive analysis reports.
• Maintain internal CRM databases to track client contacts, property transactions, and market insights.
• Generate GIS and demographic reports to inform strategic decision-making.

• Manage calendars, schedule meetings, and coordinate property tours and travel.
• Handle incoming inquiries and ensure professional, timely communication.
• Draft, proofread, and format reports, presentations, and client correspondence.
• Track and update client agreements, invoicing, and transaction documentation.

• Assist in event planning, client meetings, and industry networking initiatives.
• Implement workflow efficiencies through AI tools and emerging technologies.
• Coordinate with IT to resolve technical issues and manage office systems.
• Oversee office operations, including supply management and workspace organization.

• Proactive & Resourceful – Takes initiative, anticipates needs, and problem-solves efficiently.
• Detail-Oriented & Organized – Effectively manages multiple priorities and deadlines.
• Creative & Strategic Thinker – Brings fresh ideas to marketing and branding efforts.
• Strong Communicator – Professional and clear in both internal and client interactions.
• Tech-Savvy & Adaptable – Quickly learns new tools, embraces AI solutions, and optimizes workflows.

• 3+ years in a marketing, executive support, or administrative role (5-7 years preferred).
• Proficiency in Microsoft Office Suite, Adobe Creative Suite, Canva, and CRM platforms (Salesforce, HubSpot, etc.).
• Experience with commercial real estate tools (CoStar, LoopNet, Crexi) is a plus.
• Background in market research, branding, and business operations is highly desirable.
• Bachelor's degree in marketing, business, communications, or a related field preferred.

• $55K - $65K base salary
• Performance bonus, commission-sharing, and real estate investment opportunities.
• Professional development support (certifications, industry training, software courses).
• Paid time off (80 hours) and company holidays.