Job Description

PROPERTY MANAGER

ABOUT US

Headquartered in Bethesda MD, Resolution Capitol Management is a full service commercial real estate firm servicing owners and investors, offering a sophisticated and detailed approach to asset, property, and construction management.

As Property Manager, you will be responsible for all daily management-related duties for an existing portfolio located throughout the Mid-Atlantic, as well as any additional properties awarded through 3rd-party business. The current portfolio consists of office, multi-family, mixed-use, warehouse and shopping center/retail totaling a million square feet.

While the company is a startup in nature, we are anchored by seasoned real estate professionals with decades of experience and a deep network within the region. This is a unique opportunity for a Property Manager to join a collaborative team & have an impact on the organization on day one with the flexibility to make this position their own.

RESPONSIBILITIES

Property Management

· Responsible for all day-to-day operations of the properties in their portfolio including repairs and maintenance, capital projects, janitorial, security and fire life safety

· Conduct routine on-site building inspections

· Manage all capital and tenant improvement projects at their properties

· Ensure that each property is maintained to owner’s standard

· Manage tenant move in and out process

· Prepare vendor service contracts

· Assist in the annual budgeting process for all properties within their portfolio

· Review and analyze monthly financial statements and make recommendations to owners and asset managers

· Abstract tenant lease agreements

· Input information into accounting system for billing and tracking

· Update contacts, lease dates, billing information, insurance dates for monthly report generation

· Maintain both original lease agreements/amendment documents and all tenant lease files in electronic database

Accounts Payable

· Adhere to the accounting deadlines to ensure no delinquent payments

· Code all invoices with the correct expense code using the approved budget

· Ensure that each invoice is valid and has a purchase order (PO)

· Ensure vendors are entered into Yardi with proper documentation (COI, W9, etc)

· Review the aged AP and delinquency reports to ensure all accounts payable and collection efforts are handled according to owner’s policy

Accounting/Reporting

· Working knowledge of Yardi Breeze or Yardi Voyager is preferred

· Work with accounting team or 3rd party vendors on all lease administration duties and ensure that all tenant CAM estimates and reconciliations are satisfied on an accurate and timely basis

· Ensure that all rents are collected when due and posted in a timely manner

· Make recommendations to the owner or asset manager regarding default or eviction for delinquent tenants and residents

· Lead monthly budget variance reporting calls to provide detailed notes on any large variances.

· Gain familiarity with accounting requirements of each property and client to ensure that all reporting requirements are satisfied on an accurate and timely basis

General Administrative Duties

· Oversee day to day office communication

· Draft building memos and tenant correspondence

· Organize lease, vendor and building files

· Update office calendar for building, accounting, and other project specific deadlines

· Lead weekly operations meeting with maintenance and asset mgmt teams

Other

· Maintain strong relationships with local businesses, government departments and community organizations

· Source new commercial property management assignments in the Washington, DC Metro or other markets

· Initiate and implement policies, procedures and other best practices to the Resolution Capitol Management platform

· Other general property management and corporate duties as they arise

QUALIFICATIONS

· Bachelor’s degree required

· Minimum of 3 years of commercial property management experience as a 3rd party service provider or as an in-house property manager for an institutional owner/operator

· Working knowledge of all relevant Outlook and Microsoft applications (Calendars, Word, Excel, Adobe, Power Point), as well as Yardi and/or any other PM and accounting related software

· Understanding of JIRA a bonus

· Ability to travel as necessary – While the team is headquartered in the DC region, there are assets in other states in the Northeast

· Experience with financial reporting and collaboration with accounting professionals

· Strong leadership, interpersonal and relationship skills

· Excellent verbal and written communication skills

· High attention to detail

· Entrepreneurial and self-motivated to grow personally and help grow the organization

Property Management

Project Management

Facilities Management

Resolution Capitol Management

• 1-100 employees

RESOLUTION CAPITOL MANAGEMENT offers a sophisticated and detailed approach to all your commercial real estate needs. With three generations of experience across a variety of platforms, our executive team brings a robust and multi-faceted expertise to asset management, property management and other real estate advisory services. We aim to add value to all aspects of your commercial real estate assets and can contribute at any point in the life cycle of your investment.

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