Assistant Property Manager

Job Description

• Assist in supervising the operations and maintenance of commercial buildings accommodating office and laboratory tenants, providing guidance to vendors, and exercising discretion and independent judgment throughout the process.
• Assist in reviewing, updating, and maintaining building operating guidelines and standard operating procedures.
• Oversee accounts payable and receivable, generate purchase orders, code and allocate invoices.
• Assist with budget preparation.
• Prepare legal notices, i.e. right of entry agreements, hot works letters, shutdown notices, impairment notices, CAM letters, etc.
• Prepare and distribute correspondence, packets, and information related to property management, operations and ESG.
• Assist in planning and executing events.
• Obtain vendor proposals, analyze bids and prepare contracts.
• Maintain database of key clients and contacts.
• Maintain campus and amenity spaces in pristine condition daily. Perform monthly property inspections and recurring vendor walks. 
• Assist with semi-annual asset review of properties by conducting site inspections, meeting on site with vendors and tenants, and complete the required reporting.
• Support Property Manager and Facility Manager in responding to emergency calls or events. Assist with vendor and tenant communication and coordination.
• Monitor and maintain Certificate of Insurance databases as applicable.
• Perform additional duties as assigned by supervisor.

• Minimum (2) two year experience assisting with real estate/property management with additional clerical support responsibilities.
• AS/AA degree or an equivalent combination of education, training and additional experience.
• Computer proficiency with Word, Excel, and Outlook. MRI and Oracle experience a plus.
• Requires strong verbal and written communication skills and effective organizational and problem solving skills.
• Initiative, multitasking and proven ability to pay close attention to detail and convey information verbally and in writing in a clear and concise manner required.
• Approachable, friendly demeanor.
• Ability to manage staff and develop effective working relationships with vendors, contractors, and tenants.
• Must be organized and task oriented, and proficient in a fast-paced, team environment.
• Learns quickly when facing new issues, enjoys the challenge of unfamiliar tasks and adapts readily to changing priorities.
• Display the highest level of personal integrity and ethical standards.

• Employer-Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability