Property Manager- Greater Philadelphia

Job Description

• Monitor property operations, including leasing, maintenance, administration, and policy and procedures to ensure compliance with the properties’ established budgets and business plans
• Manage vendors and maintenance personnel
• Oversee tenant improvement and minor construction projects
• Communicate with tenants, oversee rent collection activities and address daily tenant issues and requests
• Work with accounting team on monthly reporting, CAM reconciliations, annual budget preparation, and monthly budget monitoring
• Prepare, implement, and meet the annual operating and capital budgets/forecasts for assigned properties.
• Ability to prepare and manage property budgets.
• Review and approve bills and expenses, approve tenant adjustments, classify expenses
• Prepare and review monthly property status reports with the Director of Property Management.
• Travel to, and conduct regular site visits to inspect property, evaluate rents, delinquencies, and assist with lease renewals as needed.
• Ensure all rents are collected compliant with tenant lease and understand rent payment provisions and rent collection procedures.
• Coordinate and supervise all tenant move-in / move-outs.
• Maintain an ongoing program for building maintenance and cleaning to include scope.
• Oversee third party service providers to ensure contracts are adhered to and appropriate service levels are being met at the most competitive pricing.
• Provide ongoing input in the development and maintenance of assigned properties business plans including capital expenditure recommendations. Acquire and maintain a thorough working knowledge of each plan to ensure assigned properties are managed consistent with their current business plan.
• Understand and coordinate building and building systems inspections.
• Develop specifications for contracts and capital items, bid and analyze bids from vendors
• Review and maintain property operating and maintenance contracts to ensure high-quality services are being provided
• Ensure vendors are fully qualified and in compliance with ownership requirements and periodically obtain competitive bids to continuously challenge costs and quality of services.
• Provide quality and timely customer service to tenants.
• Be available 24/7 for emergency calls
• Ensure property is in compliance with governmental guidelines and regulations, file required reports and maintain appropriate documentation.
• Coordinate outside consulting services and third-party vendors such as architects, engineers, contractors, legal counsel as needed
• Assist in the due diligence for new acquisitions as needed
• Perform other duties as assigned

• Bachelor’s degree, CPM or equivalent
• At least 5 years of prior, multi-property management experience with an owner/operator
• Proficiency with Microsoft Office software
• Prior experience in Yardi; Yardi Voyager experience a plus
• Outstanding communication skills (written and verbal)
• Strong time management, interpersonal and technical skills
• Ability to multi-task and meet deadlines
• Self-starter with ability to thrive in a fast-paced environment