Assistant Property Manager

Job Description

• Develop and maintain ethical, professional, and courteous relations with contractors and tenants.
• Assist with the management and development of all property personnel.
• Handle the administration and vendor management of all activities related to the physical operation of the property.
• Manage fiscal activities of the property including, but not limited to: on-site accounting, operations analysis, budget preparation and management, business and financial planning.
• Direct all emergency procedures including but not limited to:
  • Establish and execute emergency plans and practice drills
  • Monitor emergency equipment
  • Lead and/or assist with evacuations, bomb searches and life safety alarms as deemed reasonable and prudent
  • Act as fire/life safety director while assisting emergency authorities and response teams
• Comply with all company and regional policies.

• Bachelor’s degree in business administration or related field from an accredited institution preferred; High school diploma required.
• Two or more years professional work experience, with supervisory experience strongly preferred.
• P&L responsibility and budgetary experience.
• Successfully complete the Hines Property Management Training Program.
• Interact with employees, visitors and contractors with poise and diplomacy.
• Maintain a calm demeanor in emergencies.
• Compose business letters, expositions, summaries, and reports, using proper format, punctuation, grammar, diction, and style.
• Speak before an audience with confidence, using appropriate communication skills/style.
• Demonstrate strong initiative and customer service orientation.
• Establish and maintain a cooperative working atmosphere among staff.
• Exchange ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions.
• Perform numerical and financial calculations.
• Analyze and interpret various types of data in order to draw conclusions and solve problems.
• Demonstrate proficiency in Microsoft Office software.
• Use olfactory, auditory, and visual senses to inspect building and detect emergency alarms.
• On occasion, perform physical inspections of the property which may include climbing up and down stairs or accessing restrictive openings.
• Ability to lift up to 25lbs.
• Though occurrences are rare, be accessible 24 hours a day in case of an emergency and perform on-site operations management during natural disasters.
• Transfer properties and work overtime as business needs deem appropriate.