Senior Assistant Property Manager (Commercial)

Strategic Office Partners (“SOP”) is a platform targeting high-quality, single-tenant office assets with intermediate lease term that is wholly owned by TPG Real Estate Partners. SOP’s current portfolio consists of 17 buildings across the US totaling over 3 million square feet.

 

TPG Real Estate ("TPGRE") is the real estate platform of TPG, a leading global alternative asset firm with more than $224 billion of assets under management and 30 offices around the world. TPGRE includes TPG Real Estate Partners (“TREP”) and TPG Real Estate Thematic Advantage Core-Plus (“TAC+”), its equity investment platforms, and TPG Real Estate Finance Trust (“NYSE: TRTX”), its debt origination and acquisition platform. TREP focuses primarily on investments in real estate- rich companies, property portfolios, and select single assets located in North America and Europe. TAC+ targets investments in stabilized high-quality real estate, particularly in thematic sectors where TPGRE has gained significant experience and conviction. TRTX originates and acquires senior real estate loans across a broad spectrum of asset classes in North America. TPGRE currently manages more than $18 billion in assets across these platforms. 

 

 

·       Minimum of 2 years of experience in commercial real estate 

·       Proficiency in Microsoft Office Suite and the ability to learn new programs and technology

·       Strong quantitative and qualitative analytical ability

·       Excellent oral and written communication skills

·       Demonstrated high attention to detail and organizational skills

·       Ability to multi-task effectively in a fast-paced work environment

·       Self-starter with the ability to manage multiple projects under pressure

·       Capability to work both independently and collaboratively within a team

·       Effective interaction with coworkers and internal clients at all levels and across multiple disciplines

·       Ability to calculate figures and percentages accurately

·       Problem-solving skills to develop practical and constructive solutions to challenges

·       Ability to adapt to change, make decisions with incomplete information, and handle uncertainty

·       Flexibility to work occasional extended hours beyond the standard 8-hour day or 40-hour week

 

 

·       As a Senior Assistant Property Manager, you will be responsible for a variety of administrative functions on the property team

·       Additionally, you will provide accounting support and maintain positive relations between tenants, clients/property owners, and Strategic Office Partners (SOP) by delivering superior customer service

·       The Senior Assistant Property Manager role is based in our Phoenix office

·       Reviewing and coding invoices for accounts payable processing

·       Assisting with accounts receivable activities, including preparing and distributing bills/statements, sending collection notices, and making manual billing adjustments

·       Monitor administrative spend, ensuring it stays within budget and identify cost reduction opportunities

·       Coordinating document management, including lease execution, distribution, and filing

·       Tracking notification requirements specified in leases to ensure timely distribution

·       Monitoring email, phones, and work order system, providing prompt and courteous responses and directing correspondence to the appropriate personnel

·       Assisting with estimates, obtain tenant approval, and follow up on work orders to ensure tenant satisfaction

·       Organizing and maintaining the general office, sorting and distributing incoming mail, preparing outgoing mail/packages, and organizing files

·       Preparing and distributing correspondence, memos, and reports

·       Maintaining accurate and organized physical and virtual filing systems

·       Managing building access requests for visitors and vendors

·       Tracking and ensuring accuracy of tenant and contractor certificates of insurance, ensuring compliance with defined standards

·       Monitoring expiration dates for certificates of insurance and provide advance notice of upcoming expirations

·       Assisting with compliance for management and engineering operations audits by preparing files and maintaining records

·       Assisting with move-in/move-out processes

·       Tracking and coordinating access card activation/deactivation as needed

·       Assisting in the development and implementation of property manuals

·       Documenting incidents of potential liability and forward information to risk management personnel

·       Gathering vendor W-9 forms and assist with new vendor setups

·       Assisting with property budget preparation and recurring reporting

·       Assisting engineers with recording and billing monthly utility meter readings

·       Assisting with vendor contract creation, execution, and tracking

·       Providing general administrative support as needed

·       Performing any other duties and tasks assigned

 

·       Competitive base salary and merit bonus potential

·       Comprehensive employee benefits package