Assistant Property Manager

Job Description

• FINANCIAL PERFORMANCE:
• Coordinate all aspects of financial, including estimates, reconciliations, monthly reporting and budgeting.
• Manage the overall budget process with the Property Manager and ownership.
• Respond to ownership request for reports and information, assist in tours for owners, auditors, inspectors, etc. as needed.
• Process all draws, track capital spend, submit payment requests.
• Process and/or oversee the process for coding/entering invoices; assure proper approvals are obtained and look for expense discrepancies. 
• TENANT RELATIONS:
• Respond to tenant requests, either online or in person.
• Work closely with the front office team for the highest level of tenant satisfaction.
• Reach out to new tenants, coordinate intros to the management team.
• Coordinate the building inspection program as directed by the Property Manager. 
• VENDOR MANAGEMENT:
• Bid service contracts as directed by Property Manager; perform bid comps and make recommendations.
• Act as management office liaison for daily operational communications and issues, namely cleaning, window washing, pest control and trash removal.
• Attend meetings with Property Manager to discuss vendor’s performance or issues. Oversee invoicing paperwork for the various vendors, making recommendations for change as needed.
• OPERATIONS:
• Read and understand labor agreements for cleaning, security and engineering. Interact with the service team, following up, providing deadlines, communicating with the Property Manager as needed for direction or support.
• Learn aspects of the operation, including security hours and staffing, security systems in place, engineer duties and aspects of engineering, including water treatment, BAS operation and preventative maintenance.
• Attend meetings as directed by the Property Manager relating to energy conservation projects, retro-commissioning or other items underway for process or energy improvements.

• Strong financial and quantitative skills.
• Demonstrated experience with budgeting.
• Demonstrated experience reviewing CAM and tenant charges.
• Strong attention to detail and ability to manage multiple streams of information.
• Demonstrated ability to work with others as a Team Player.
• Experience with Yardi is a plus.
• Desire to be part of a high paced, motivated, and effective management team