Properties and Contracts Coordinator

Job Description

• Assist public and Airport tenants in person, via email and over the telephone with requested information.
• Assist with drafting, composing, and editing correspondence pertaining to property management and tenant relations.
• Assist with lease and contract document creation using templates, documents from outside sources including written guidance from legal counsel.  
• Track Airport and tenant insurance and bond requirements, insurance/risk claims and police reports to ensure compliance with lease terms and claims management processes.  
• Maintain recordkeeping, subject files, archive files and tenant mailing lists.
• Manage lease and contract related data entry, provisions and file maintenance using ABRM Airport IQ software.
• Assist with the development, and support of the Airport’s complex properties portfolio, commercial properties management and tenant relations.
• Show available properties and facilities to interested parties.
• Provide support to Airport lease negotiations, contract creation and execution, tenant relations pertaining to contracts and agreements.
• Assist with preparation of proposal and bid documents as well as responses to development opportunities presented from economic development agencies, airport solicitations or ‘walk-in’ proposals.
• Provide support to Airport Ground Transportation. 
• Maintain a system of keys for Airport facilities, buildings, structures and mailboxes.
• At the Direction of the Properties Manager update contract and lease agreements in accordance with state laws, city code, and federal policies and procedures. 
• Provide real property asset information to internal and external customers and stakeholders. Respond to inquiries regarding minor real estate and revenue contracts such as hangar rentals and payment of various fees by ground transportation operators.
• Assist with issuance of permits for First Amendment activities on Airport-owned properties.
• Coordinate with various governmental agencies regarding easements, contracts, leases and Indemnification Agreements. Order maps, exhibits, and other documents in preparation of leases and contracts.
• Manage Tenant Improvement Forms and the approval process including communication with tenants.
• Provide other administrative support and other duties as assigned.

• A Bachelor's degree from an accredited college or university in Business Administration, Marketing, or related field; and two years of related experience.
• An Associates Degree in related field with at least four years related experience, preferably in business or real estate.
• A combination of education and experience may be considered in meeting the minimum requirements for this position.
• Valid state driver license, free of serious or frequent traffic violations. 

• Present in a professional manner and with excellent interpersonal skills in order to establish and maintain good working relationships with others.
• Deliver excellent internal and external customer service.
• Maintain confidentiality and handle sensitive information appropriately.
• Be a self-starter and able to work independently and with a team. Work as a contributing, collaborative member of a team.
• Able to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and changing priorities.
• Prioritize a variety of tasks with little supervision and use good judgment.
• Ability to interpret statistics and develop and prepare clear and accurate reports.
• Organize information into a coherent and meaningful format with attention to detail.
• Use spreadsheets, word processing, and database computer software programs at an advanced level.
• Make correct entries in software; detect and correct errors.
• Communicate effectively both verbally and in writing. Read, write, speak and understand English.
• Able to quickly learn and retain concepts that may be unfamiliar.
• Show a high level of professional poise and personal bearing to deal with people including a clear speaking voice and skills in operating a multi-line telephone system.
• Be of good moral character and able to adhere to professional ethical standards of conduct as a public employee working in the public administration and operation of airports.

• Requires the ability to lift, carry, push and pull objects up to 30 pounds.
• Job functions require sitting for extended periods, but also involve standing, stooping, kneeling, bending, lifting, walking, carrying, and reaching.
• Extensive wrist and hand movements required for frequent keyboarding and use of office equipment.
• Ability to perform close work to file, read and use computer required.
• Ability to continuously exchange information through listening and talking with customers, coworkers, representatives of community organizations and other individuals required.
• Ability to be mobile community wide for appropriate business needs required.

• Must be able to obtain and maintain an Airport security badge as a condition of employment.