Newport Beach, CA
Salary Estimate: $75,000.00 - $99,999.00
Employment Type: Full Time
Work Place: Office
Experience Required: 7+ to 10 years
Education Required: 4 Year College
Job Description
Position: Administrative Assistant
Summary:
Alere Property Group (“Alere”) is a full-service real estate investment and development company focused on acquisitions, development and asset management of industrial properties in the Inland Empire, Los Angeles, South Bay and surrounding areas. Alere has a strategic long-term hold philosophy and target investment opportunities that will bring us the highest value and returns. Alere currently owns and manages approximately 30 million square feet across 170 properties and is backed by a large institutional investor enabling us to be well positioned to grow our additional portfolio.
Opportunity:
Alere seeks a highly motivated self-starter to join an established and ever growing dynamic real estate investment company. This unique opportunity performs various administrative functions for our corporate entity and reports to the Office Manager.
Essential Duties and Responsibilities:
- Answers phones, emails, and handles other correspondence
- Signs for deliveries, sets up courier service, greets guests, and validates parking
- Maintains filing systems, updates drive and spreadsheets
- Orders and stocks office and kitchen supplies
- Works with maintenance staff and coordinates service requests
- Collates mail for delivery or to be saved on drive
- Applies for business licenses and renewals
- Completes change of address and files paperwork with various cities and counties
- Saves property tax statements
- Completes Beneficial Ownership Reports
- Helps plan and coordinate company events
- Digitizes files in preparation for upcoming office move
- Work with other departments on an on-going basis to learn the business as a whole
Qualifications/Requirements:
Education:
- Four-year college degree
Knowledge and Experience:
- The highest level of integrity & professionalism and an “ownership” mentality
- Strong interpersonal, verbal, and written communication skills
- Demonstrated excellence in time management and ability to prioritize multiple deliverables and meet deadlines
- Able to address work in a flexible way and remain open to direction from supervisor
This position is based in Newport Beach, CA and is in office full-time. Title and pay will be commensurate with experience. We offer a competitive compensation package including flexible time-off, medical/dental, and 401K.
Alere is an equal opportunity employer and makes employment decisions on the basis of merit. Company policy prohibits unlawful discrimination based on genetic characteristics or information, race, color, creed, sex, gender, gender identity, religion, marital status, partnership status, age, national origin or ancestry, alienage, physical or mental disability, medical condition, veteran status, sexual orientation or any other consideration made unlawful by federal, state or local laws.
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