Cambridge, MA
Salary Estimate: Confidential
Employment Type: Full Time
Work Place: Office
Experience Required: 10+ to 15 years
Education Required: 4 Year College
Job Description
Job Summary
Campus Services provides essential stewardship, strategy and services to the Harvard community. The 14 Campus Services departments have approximately 2,000 active employees (70% of staff are represented by eight unions) and a combined annual budget of more than $700 million. These departments provide strategic support and client/customer services to the Harvard campus buildings and facilities, graduate housing, capital projects, sustainability, real estate, parking, transportation and commuter supports, engineering and utilities, mail, printing and ID card support, dining, hospitality and events management, publishing administration, health and safety, and international support. Most of these services, including capital project management, are offered under market-based, competitive cost structures.
Reporting to the Vice President for Campus Services, the Managing Director for Harvard Capital Projects (HCP) is responsible for the overall management of the Capital Projects team, consisting of approximately twenty project management professionals responsible for executing approximately $220M annually in new Development, Renovation/Replacement, Infrastructure, Utilities, Life Safety, Regulatory, Landscape, Demolition, Furniture, Fixtures and Equipment projects for University clients.
Position Description
Key objectives:
- Lead and continue to develop an experienced team of project management and project controls professionals, currently totaling approximately 20 staff
- Lead efforts to sustain an environment that fosters teamwork, excellence, respect, accountability, and diversity
- Oversee the planning and execution of HCP’s project portfolio, project delivery standards, controls, and resources
- Deliver capital projects in line with client expectations and university standards
- Identify and champion major initiatives for continuous improvement to deliver projects on time and on budget
- Develop a short- and long-term strategic plan for HCP
- Collaborate with University partners to define/refine best practices for all aspects of campus-wide capital project delivery, including co-chairing the University Construction Management Committee and chairing several of its working groups
- Prepare and deliver regular updates to university leadership on critical and/or complex projects
Work Format: On site / On Campus
Additional Information
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Work Format Details
This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Basic Qualifications
- Bachelor’s degree required, and bachelor’s or advanced degree in a technical field preferred (engineering, real estate, planning, architecture, construction management, etc.)
- 12+ years of executive experience in capital project management, including managing Design and Construction processes and deliverables
- Experience navigating multiple city/state/federal code and permitting requirements on multiple projects simultaneously toward a desired, strategic outcome
Additional Qualifications and Skills
- Demonstrated experience managing and developing a professional staff responsible for executing a diverse workload
- Demonstrated experience with department and project resource planning and management
- Experience in higher education or comparable institutional capital project management preferred
Project management expertise:
- Able to oversee the development and maintenance of project budgets and schedules
- Anticipates and addresses problems collaboratively across stakeholder groups with varied experience in building and infrastructure design/construction
- Experience using and interpreting critical path method project schedules
- Experience using industry technology, especially with web-based project management systems and tools
- Experience with innovative sustainability approaches that include climate, health, and equity
- Understands the principles of capital project funding, budget, cost, schedule, and risk management (and avoidance)
- Has skills in interpreting architectural and construction documents and contracts
- Has field experience on construction sites
Organizational leadership:
- Lead by example and influence, setting a tone of transparency, integrity, and service; demonstrate future-oriented thinking; generate positive energy in the organization; engage authentically and with good humor
- Communicate clearly and concisely at an executive level – both written and oral
- Communicate efficiently and effectively with staff and consultants
- Cultivate relationships, gain credibility with diverse constituencies, and collaborate effectively within a decentralized environment
- Advocate for organizational needs; represents the organization and business units in a positive manner to stakeholders
- Lead and manage change management efforts at the local and organizational levels
Management effectiveness:
- Demonstrate excellent organizational, communication, negotiation, project management, multi-tasking, and prioritization capabilities
- Have excellent time management, communication, and presentation skills for interacting with internal team members as well as outside stakeholders
- Develop systems and tools to enhance consistency and efficiency
- Manage the HCP department budget and rates, in collaboration with Campus Services finance and administration.
- Set clear, realistic goals for the team and organization; ensure the continued growth and development of both, including learning and training goals
- Mentor, coach, actively provide and field feedback, and deliver thoughtful and constructive performance reviews to team members
- Achieve results by holding self and team accountable
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